Appointment as Postdoctoral Scholar
Please click HERE for Postdoctoral Researcher Policy Manual
Postdoctoral Scholars (PDSs) are Divisional appointments intended for postdoctoral training and are generally supported by restricted funds. PDS appointments are generally for a 12-month term. Each PDS will have a primary faculty sponsor who will be responsible for developing a mentoring program for the trainee with clearly established expectations and goals.
Proposal--The department will prepare and submit a recommendation for the appointment that is reviewed by OAA for completeness and approved by the Dean. The original recommendation should be submitted to OAA. A complete recommendation will include:
Chairman’s letter to Dean which should include
- name of candidate
- proposed effective date and term
- proposed compensation
- Department endorsement of the appointment as a training experience
- Description of the training/mentoring commitment and terms for evaluation
_____Updated CV (suggested format) MS Word
_____ Copy of Postdoc Scholar Offer letter
_____ Completed “5-point” memorandum Link for MD candidates addressing the restrictions on patient care.
_____ Visa documentation -- J-1 request ADOBE PDF or H-1B processing request form ADOBE PDF
Post-approval/Payroll—Upon approval of appointment the department should process a Postdoctoral Scholar Employment form with appropriate attachments to get the new recruit into the University’s payroll system. Forms must be received by the OAA payroll deadline to guarantee a paycheck at the end of the month. payroll deadlines
_____ PDS Employment Form LINK
_____ I-9 form and attachments ADOBE PDF
_____ UPP192 and attachments (for Permanent Residents and Non-Immigrant Aliens) ADOBE PDF
_____ Federal W-4 tax form ADOBE PDF
_____ State W-4 tax form ADOBE PDF
_____ Employee Retirement Income Plan application MS Word
_____ TIAA-CREF enrollment form TIAA-CREF
_____ Vanguard enrollment form ADOBE PDF
_____ Compliance Screening form with original signatures and within the last 30 days w/ results Cover Sheet and Screening Form