Please click HERE for Postdoctoral Researcher Policy Manual

Postdoctoral Fellows (PDFs) are Divisional appointments to formal postdoctoral training programs funded through training grants or fellowships. PDF appointments are generally for a 12 month term, with annual reappointment up to a maximum of five postdoctoral training years (including postdoctoral training at another institution). PDFs perform no services for the University and are not considered to be employees of the University. The primary purpose of the PDF appointment is the postdoctoral training experience. PDFs receive payment in the form of a stipend from the University or directly from an external funding source(s). The source of the stipend must be a training grant, fellowship, or other source specifically designated for the award of stipend for support during a designated period of postdoctoral training experience. The PDF is granted for the purpose of aiding in the pursuit of study or training to advance the education or training of the fellow.

Proposal—The department will prepare and submit a recommendation for the appointment that is reviewed by OAA for completeness and approved by the Dean. An original recommendation should be submitted to OAA. A complete recommendation will include:

Chairman’s letter to Dean which should include

• name of candidate
• proposed effective date and term
• proposed stipend level
• Department endorsement of the appointment including verification that the source of funding permits support of the fellowship
• description of the training program

_____Updated CV (suggested format) MS Word

_____ Completed “5-point” memorandum Link for MD candidates addressing the restrictions on patient care.

_____ Visa documentation J-1 request ADOBE PDF or copy of I-20 and EAD for F-1 students with Optional Practical Training (OPT)

Post-approval/Payroll—Upon approval of appointment the department should process a Form 11F with appropriate attachments to get the new recruit into the University’s payroll system. Forms must be received by the OAA payroll deadline to guarantee a paycheck at the end of the month. payroll deadlines

Form 11F—Not available on line. Please order supply from OfficeMax.

_____     UPP192 and attachments (for Permanent Residents and Non-Immigrant Aliens) ADOBE PDF

The fellow must provide proof of health insurance coverage. Other benefits are available via payroll deduction at full cost.